Tables: NJDEP Bureau of Release Prevention - Audit Checklist¶
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1. Table 1¶
NJDEP Bureau of Release Prevention - Audit Checklist, PDF p. 4
| RECORDKEEPING | Citation (N.J.A.C. 7:1E) |
|---|---|
| Facility has a copy of the approved or conditionally approved plan on-site. | 4.6(g) |
| All records are available for inspection upon request | 2.15(e) |
| Training records maintained for three (3) years | 2.15(a)1 |
| Training records include identification of personnel trained, subjects covered and dates | 2.12(e) |
| Facility inventory records maintained for three years | 2.15(a)4 |
| Drills are conducted once per calendar year, drill documentation includes: date. personnel involved, event chronology, critique, recommendations with schedule | 4.3(b)4iv |
| Annual drill records maintained for three (3) years | 2.15(a)4 |
| Records of inspections of cleanup and removal equipment maintained for three (3) years | 2.15(a)3 |
| Facility maintains and makes available for review a copy of all current contracts or agreements for discharge cleanup organization emergency response services | 4.3(b)5 |
| Records of discharge confirmation reports maintained for ten (10) years | 2.15(b)2 |
| Documentation of financial responsibility is available on-site | 4.4(a) |
| Financial responsibility is for the full amount | 4.4(b) |
| Letter from the chief financial officer is worded as specified | 4.4(g) |
| Guarantee is worded as specified | 4.4(k) |
| Liability insurance is worded as specified | 4.4(l) |
| Surety bond is worded as specified | 4.4(m) |
| Letter of credit is worded as specified | 4.4(n) |
| Copies of SDSs are readily available to employees | 2.14(c) |
| Records of visual inspection document all of the following: inspection performed, the date, person performing the inspection, any problems found, including if no problems were found, and the subsequent correction of such problems | 2.10(b) |
| Records of inspection and repair are maintained for ten years or the lifetime of all equipment, and detection or monitoring, prevention or safety devices related to discharge prevention and response. | 2.15(c)1 |
| Records of inspection and repair are maintained for ten years or the lifetime of all structures other than aboveground storage tanks | 2.15(c)2 |
| Records of daily visual inspections for ASTs are maintained for 10 years or the lifetime of the tank, whichever is shorter | 2.15(d)1 |
| Records of monthly visual inspections for ASTs are maintained for 10 years or the lifetime of the tank, whichever is shorter | 2.15(d)2 |
| All other records of integrity testing, inspection, and repair for ASTs are maintained for the lifetime of the tank | 2.15(d)3 |
Source context and notes
Use of this checklist by an owner or operator of a major facility does not relieve them of the need to comply with the DPHS rules and may not identify all violations present at a given facility. | RECORDKEEPING | Citation (N.J.A.C. 7:1E) | | --- | --- | | Facility has a copy of the approved or conditionally approved plan on-site. | 4.6(g) | | All records are available for inspection upon request | 2.15(e) | | Training records maintained for three (3) years | 2.15(a)1 | | Training records include identification of personnel trained, subjects covered and dates | 2.12(e) | | Facility inventory records maintained for three years | 2.15(a)4 | | Drills are conducted once per calendar year, drill documentation includes: date. personnel involved, event chronology, critique, recommendations with schedule | 4.3(b)4iv | | Annual drill records maintained for three (3) years | 2.15(a)4 | | Records of inspections of cleanup and removal equipment maintained for three (3) years | 2.15(a)3 | | Facility maintains and makes available for review a copy of all current contracts or agreements for discharge cleanup organization emergency response services | 4.3(b)5 | | Records of discharge confirmation reports maintained for ten (10) years | 2.15(b)2 | | Documentation of financial responsibility is available on-site | 4.4(a) | | Financial responsibility is for the full amount | 4.4(b) | | Letter from the chief financial officer is worded as specified | 4.4(g) | | Guarantee is worded as specified | 4.4(k) | | Liability insurance is worded as specified | 4.4(l) | | Surety bond is worded as specified | 4.4(m) | | Letter of credit is worded as specified | 4.4(n) | | Copies of SDSs are readily available to employees | 2.14(c) | | Records of visual inspection document all of the following: inspection performed, the date, person performing the inspection, any problems found, including if no problems were found, and the subsequent correction of such problems | 2.10(b) | | Records of inspection and repair are maintained for ten years or the lifetime of all equipment, and detection or monitoring, prevention or safety devices related to discharge prevention and response. | 2.15(c)1 | | Records of inspection and repair are maintained for ten years or the lifetime of all structures other than aboveground storage tanks | 2.15(c)2 | | Records of daily visual inspections for ASTs are maintained for 10 years or the lifetime of the tank, whichever is shorter | 2.15(d)1 | | Records of monthly visual inspections for ASTs are maintained for 10 years or the lifetime of the tank, whichever is shorter | 2.15(d)2 | | All other records of integrity testing, inspection, and repair for ASTs are maintained for the lifetime of the tank | 2.15(d)3 |2. Table 2¶
NJDEP Bureau of Release Prevention - Audit Checklist, PDF p. 5
| ABOVEGROUND STORAGE TANKS | Citation (N.J.A.C. 7:1E) |
|---|---|
| Integrity testing was performed on new field-erected tanks | 2.16(b)1 |
| Integrity testing was performed on new shop-built tanks | 2.16(b)3 |
| Integrity testing was performed on tanks returned to service or relocated | 2.16(b)2 |
| Facility is complying with API 653 | 2.16(d)1 |
| Facility is complying with API 510 or ASME Section VIII, except that similar service and risk-based inspection scheduling set forth at API 519 are not permitted | 2.16(d)2 |
| Facility is complying with API 653 or SP001 for | 2.16(e) |
| Facility is complying with FRP testing requirements | 2.16(f) |
| Facility is complying with homogenous plastic tank testing requirements | 2.16(g) |
| Facility is complying with five-year testing requirements | 2.16(h) |
| Facility is complying with approved alternate testing requirements | 2.16(i) |
| A storage tank failed an integrity test or inspection and was emptied and remains empty | 2.16(j) |
| Pipes entering below the liquid level have remotely activated or readily accessible valves | 2.2(a)3i |
| Pipes entering below the liquid level will prevent discharges outside of secondary containment | 2.2(a)3i |
| Pipes entering below the liquid level do not impair the integrity of secondary containment | 2.2(a)3ii |
| All AST's greater than 2,000 gallons have a high liquid level audible or visual alarm and one (1) of the following two required items | 2.2(d) |
| High high liquid level pump cutoff device with a separate liquid level detector | 2.2(d)1 |
| Direct communication between tank gauger and personnel directly responsible for and in control of the filling operation (visual, phone or radio) | 2.2(d)2 |
| Overfill lines or vent lines are directed into secondary containment, other tanks or other appropriate holding areas | 2.2(f) |
| DRUMS & OTHER STORAGE | Citation (N.J.A.C. 7:1E) |
| --- | --- |
| All container storage areas are equipped with adequate secondary containment or diversion systems | 2.2(h) |
| Mobile or portable storage tanks are positioned or located so as to be protected by secondary containment and are not subject to periodic flooding or washout | 2.2(g) |
| LOADING/UNLOADING AREAS | Citation (N.J.A.C. 7:1E) |
| --- | --- |
| All tank car or tank truck loading or unloading areas are equipped with secondary containment or diversion | 2.3(a) |
Source context and notes
Use of this checklist by an owner or operator of a major facility does not relieve them of the need to comply with the DPHS rules and may not identify all violations present at a given facility. | ABOVEGROUND STORAGE TANKS | Citation (N.J.A.C. 7:1E) | | --- | --- | | Integrity testing was performed on new field-erected tanks | 2.16(b)1 | | Integrity testing was performed on new shop-built tanks | 2.16(b)3 | | Integrity testing was performed on tanks returned to service or relocated | 2.16(b)2 | | Facility is complying with API 653 | 2.16(d)1 | | Facility is complying with API 510 or ASME Section VIII, except that similar service and risk-based inspection scheduling set forth at API 519 are not permitted | 2.16(d)2 | | Facility is complying with API 653 or SP001 for | 2.16(e) | | | | | Facility is complying with FRP testing requirements | 2.16(f) | | Facility is complying with homogenous plastic tank testing requirements | 2.16(g) | | Facility is complying with five-year testing requirements | 2.16(h) | | Facility is complying with approved alternate testing requirements | 2.16(i) | | A storage tank failed an integrity test or inspection and was emptied and remains empty | 2.16(j) | | Pipes entering below the liquid level have remotely activated or readily accessible valves | 2.2(a)3i | | Pipes entering below the liquid level will prevent discharges outside of secondary containment | 2.2(a)3i | | Pipes entering below the liquid level do not impair the integrity of secondary containment | 2.2(a)3ii | | All AST's greater than 2,000 gallons have a high liquid level audible or visual alarm and one (1) of the following two required items | 2.2(d) | | High high liquid level pump cutoff device with a separate liquid level detector | 2.2(d)1 | | Direct communication between tank gauger and personnel directly responsible for and in control of the filling operation (visual, phone or radio) | 2.2(d)2 | | | | | Overfill lines or vent lines are directed into secondary containment, other tanks or other appropriate holding areas | 2.2(f) | | DRUMS & OTHER STORAGE | Citation (N.J.A.C. 7:1E) | | --- | --- | | All container storage areas are equipped with adequate secondary containment or diversion systems | 2.2(h) | | Mobile or portable storage tanks are positioned or located so as to be protected by secondary containment and are not subject to periodic flooding or washout | 2.2(g) | | LOADING/UNLOADING AREAS | Citation (N.J.A.C. 7:1E) | | --- | --- | | All tank car or tank truck loading or unloading areas are equipped with secondary containment or diversion | 2.3(a) |3. Table 3¶
NJDEP Bureau of Release Prevention - Audit Checklist, PDF p. 6
| A system to prevent tank car or tank truck departure before complete disconnect of loading or unloading lines is utilized in loading or unloading areas | 2.3(e) |
|---|---|
| Tanks cars in the process of being loaded or unloaded are attended at reasonable intervals and during topping off | 2.3(f) |
| Tanks trucks being loaded or unloaded are attended at all times | 2.3(g) |
| IN-FACILITY PIPES | Citation (N.J.A.C. 7:1E) |
| --- | --- |
| In-facility pipes containing hazardous substances are sufficiently marked to identify the substances in them | 2.4(a) |
| Out-of-service pipes are blank-flanged and marked as to origin or physically removed | 2.4(e) |
| Means of minimizing chances of vehicular collision with overhead pipes are in place | 2.4(g) |
| PROCESS AREAS | Citation (N.J.A.C. 7:1E) |
| --- | --- |
| Process areas are provided with a means of secondary containment or diversion | 2.5(a) |
| SECONDARY CONTAINMENT | Citation (N.J.A.C. 7:1E) |
| --- | --- |
| Secondary containment blocks all probable routes by which leaked hazardous substances could reasonably expected to become discharges | 2.6(c)1 |
| Secondary containment systems are not used as backup storage systems or any other purpose that impairs the capacity to contain leaks | 2.6(c)7 |
| MARINE TRANSFER AREAS | Citation (N.J.A.C. 7:1E) |
| --- | --- |
| Facility keeps available a length of floatation boom or other containment device sufficient to totally enclose a vessel or vessels while engaged in transfer of hazardous substances | 2.7(b) |
| Containment device is deployed, when conditions permit the effective use and safe deployment, prior to commencing the transfer of any non-miscible lighter-than-water hazardous substance with a flash point in excess of 100 degrees F. | 2.7(c) |
| Containment devices are maintained on a standby basis, ready for rapid deployment when conditions prohibit immediate deployment | 2.7(d) |
| When vessels are docked, and the dock acts as an effective barrier, the containment device encircles the rest of the vessel | 2.7(e) |
| Containment device is maintained in a manner that minimizes the potential for any discharged hazardous substances from leaving the contained area | 2.7(f) |
| Facility displays a copy of information required for discharge notification in a conspicuous format at any transfer areas and the operations center | 2.7(j) |
| There is fixed lighting for each transfer connection point in use at the facility | 2.8(a)1 |
| There is fixed lighting for each hazardous substance transfer work area at the facility | 2.8(a)3 |
Source context and notes
Use of this checklist by an owner or operator of a major facility does not relieve them of the need to comply with the DPHS rules and may not identify all violations present at a given facility. | A system to prevent tank car or tank truck departure before complete disconnect of loading or unloading lines is utilized in loading or unloading areas | 2.3(e) | | --- | --- | | Tanks cars in the process of being loaded or unloaded are attended at reasonable intervals and during topping off | 2.3(f) | | Tanks trucks being loaded or unloaded are attended at all times | 2.3(g) | | IN-FACILITY PIPES | Citation (N.J.A.C. 7:1E) | | --- | --- | | In-facility pipes containing hazardous substances are sufficiently marked to identify the substances in them | 2.4(a) | | Out-of-service pipes are blank-flanged and marked as to origin or physically removed | 2.4(e) | | Means of minimizing chances of vehicular collision with overhead pipes are in place | 2.4(g) | | PROCESS AREAS | Citation (N.J.A.C. 7:1E) | | --- | --- | | Process areas are provided with a means of secondary containment or diversion | 2.5(a) | | SECONDARY CONTAINMENT | Citation (N.J.A.C. 7:1E) | | --- | --- | | Secondary containment blocks all probable routes by which leaked hazardous substances could reasonably expected to become discharges | 2.6(c)1 | | Secondary containment systems are not used as backup storage systems or any other purpose that impairs the capacity to contain leaks | 2.6(c)7 | | MARINE TRANSFER AREAS | Citation (N.J.A.C. 7:1E) | | --- | --- | | Facility keeps available a length of floatation boom or other containment device sufficient to totally enclose a vessel or vessels while engaged in transfer of hazardous substances | 2.7(b) | | Containment device is deployed, when conditions permit the effective use and safe deployment, prior to commencing the transfer of any non-miscible lighter-than-water hazardous substance with a flash point in excess of 100 degrees F. | 2.7(c) | | Containment devices are maintained on a standby basis, ready for rapid deployment when conditions prohibit immediate deployment | 2.7(d) | | When vessels are docked, and the dock acts as an effective barrier, the containment device encircles the rest of the vessel | 2.7(e) | | Containment device is maintained in a manner that minimizes the potential for any discharged hazardous substances from leaving the contained area | 2.7(f) | | Facility displays a copy of information required for discharge notification in a conspicuous format at any transfer areas and the operations center | 2.7(j) | | There is fixed lighting for each transfer connection point in use at the facility | 2.8(a)1 | | There is fixed lighting for each hazardous substance transfer work area at the facility | 2.8(a)3 |4. Table 4¶
NJDEP Bureau of Release Prevention - Audit Checklist, PDF p. 7
| FLOOD HAZARD AREAS | Citation (N.J.A.C. 7:1E) |
|---|---|
| Hazardous substances stored within the tidal floodplain or the floodway are adequately protected | 2.9(a) |
| Hazardous substances stored within an area known to be subject to flooding are adequately protected | 2.9(b) |
| VISUAL INSPECTION & MONITORING | Citation (N.J.A.C. 7:1E) |
| --- | --- |
| Inspections are performed prior to each marine transfer and include: lighting, valves, pumps, flanges, flexible hoselines and connections to be used in the transfer | 2.10(a)1 |
| Inspection of AST secondary containment and diversion systems which are not impermeable, and the aboveground storage tanks within these systems, is performed daily and includes integrity and leaks | 2.10(a)2 |
| Inspection of loading or unloading areas is performed daily or prior to each use and includes: integrity, deterioration, leaks and flexible hoselines | 2.10(a)3 |
| Inspection of process areas is performed weekly and includes integrity and leaks | 2.10(a)4 |
| Inspection of all other AST, all other storage areas, all other secondary containment, or diversion systems and all aboveground pipes is performed monthly and includes integrity and leaks | 2.10(a)5 |
| Inspection of all other aboveground valves, pumps, flanges, connections and equipment is performed quarterly and includes integrity and leaks | 2.10(a)6i |
| Inspection of all security items is performed quarterly and includes integrity | 2.10(a)6ii |
| Inspection of all cleanup and removal equipment and supplies is performed quarterly and includes adequacy | 2.10(a)6iii |
| HOUSEKEEPING & MAINTENANCE | Citation (N.J.A.C. 7:1E) |
| --- | --- |
| Hazardous substances are protected from the elements and the possibility of leakage | 2.11(a) |
| Leaking equipment is promptly repaired, replaced or taken out of use | 2.11(b) |
| Leaks are captured and contained | 2.11(b) |
| All leaks are promptly cleaned up, loose quantities of hazardous substances are not allowed to persist on grounds, floors, walls, equipment or any other place within the facility | 2.11(c) |
| All discharges are promptly cleaned up, loose quantities of hazardous substances are not allowed to persist on grounds, floors, walls, equipment or any other place within the facility | 2.11(c) |
| Facility has on hand in convenient locations adequate quantities of cleanup materials sufficient to contain and clean up small leaks or discharges they will respond to | 2.11(d) |
| Facility maintains an adequate supply of protective safety equipment | 2.11(e) |
| Secondary containment is kept in good repair, free of cracks through which hazardous substances could be discharged | 2.11(f) |
| Secondary containment is free of accumulated debris | 2.11(f) |
Source context and notes
Use of this checklist by an owner or operator of a major facility does not relieve them of the need to comply with the DPHS rules and may not identify all violations present at a given facility. | FLOOD HAZARD AREAS | Citation (N.J.A.C. 7:1E) | | --- | --- | | Hazardous substances stored within the tidal floodplain or the floodway are adequately protected | 2.9(a) | | Hazardous substances stored within an area known to be subject to flooding are adequately protected | 2.9(b) | | VISUAL INSPECTION & MONITORING | Citation (N.J.A.C. 7:1E) | | --- | --- | | Inspections are performed prior to each marine transfer and include: lighting, valves, pumps, flanges, flexible hoselines and connections to be used in the transfer | 2.10(a)1 | | Inspection of AST secondary containment and diversion systems which are not impermeable, and the aboveground storage tanks within these systems, is performed daily and includes integrity and leaks | 2.10(a)2 | | Inspection of loading or unloading areas is performed daily or prior to each use and includes: integrity, deterioration, leaks and flexible hoselines | 2.10(a)3 | | Inspection of process areas is performed weekly and includes integrity and leaks | 2.10(a)4 | | Inspection of all other AST, all other storage areas, all other secondary containment, or diversion systems and all aboveground pipes is performed monthly and includes integrity and leaks | 2.10(a)5 | | Inspection of all other aboveground valves, pumps, flanges, connections and equipment is performed quarterly and includes integrity and leaks | 2.10(a)6i | | Inspection of all security items is performed quarterly and includes integrity | 2.10(a)6ii | | Inspection of all cleanup and removal equipment and supplies is performed quarterly and includes adequacy | 2.10(a)6iii | | HOUSEKEEPING & MAINTENANCE | Citation (N.J.A.C. 7:1E) | | --- | --- | | Hazardous substances are protected from the elements and the possibility of leakage | 2.11(a) | | Leaking equipment is promptly repaired, replaced or taken out of use | 2.11(b) | | Leaks are captured and contained | 2.11(b) | | All leaks are promptly cleaned up, loose quantities of hazardous substances are not allowed to persist on grounds, floors, walls, equipment or any other place within the facility | 2.11(c) | | All discharges are promptly cleaned up, loose quantities of hazardous substances are not allowed to persist on grounds, floors, walls, equipment or any other place within the facility | 2.11(c) | | Facility has on hand in convenient locations adequate quantities of cleanup materials sufficient to contain and clean up small leaks or discharges they will respond to | 2.11(d) | | Facility maintains an adequate supply of protective safety equipment | 2.11(e) | | Secondary containment is kept in good repair, free of cracks through which hazardous substances could be discharged | 2.11(f) | | Secondary containment is free of accumulated debris | 2.11(f) |5. Table 5¶
NJDEP Bureau of Release Prevention - Audit Checklist, PDF p. 8
| EMPLOYEE TRAINING PROGRAM | Citation (N.J.A.C. 7:1E) |
|---|---|
| Training program implemented | 2.12(a) |
| Training program written description maintained | 2.12(a) |
| All new employees involved in the handling of hazardous substances receive general orientation and initial training. | 2.12(c)1 |
| All new employees receive job-specific training | 2.12(c)2 |
| Training provided covering updated or new SOPs | 2.12(c)3 |
| Refresher training conducted at least once per year and presents an overview and updated information pertaining to the employee’s duties and responsibilities related to hazardous substances | 2.12(c)4 |
| SECURITY | Citation (N.J.A.C. 7:1E) |
| --- | --- |
| Facility is adequately illuminated so that intruders, leaks or discharges can be detected | 2.13(a) |
| Facility has security sufficient to prevent unauthorized persons from gaining access to hazardous substances | 2.13(b) |
| STANDARD OPERATING PROCEDURES | Citation (N.J.A.C. 7:1E) |
| --- | --- |
| A current index of SOPs noting ID numbers and latest dates of issue is maintained and is readily available | 2.14(h) |
| A copy of SOPs is readily available to employees | 2.14(b) |
| SOPs are written in English and any other necessary language | 2.14(a) |
| SOPs include a description of the operation, including all applicable requirements from N.J.A.C. 7:1E-2 | 2.14(d)1 |
| SOPs include procedures for visual inspection of equipment | 2.14(d)2 |
| SOPs include procedures and conditions for normal operation | 2.14(d)3 |
| SOPs include leak or discharge information for the operation | 2.14(d)5 |
| SOPs include information on leak monitoring equipment and alarms | 2.14(d)4 |
| SOPs include simplified process flow sheets | 2.14(e)1 |
| SOPs include a description of abnormal conditions | 2.14(e)2 |
| SOPs include pre-startup procedures | 2.14(e)3 |
| SOPs include startup procedures | 2.14(e)4 |
| SOPs include shutdown procedures | 2.14(e)5 |
| SOPs include procedures to perform and inspect maintenance | 2.14(e)6 |
| SOPs include log sheets and checklists | 2.14(e)7 |
| Generic SOPs cover all hazardous substances utilized and delineate any special conditions | 2.14(f) |
Source context and notes
Use of this checklist by an owner or operator of a major facility does not relieve them of the need to comply with the DPHS rules and may not identify all violations present at a given facility. | EMPLOYEE TRAINING PROGRAM | Citation (N.J.A.C. 7:1E) | | --- | --- | | Training program implemented | 2.12(a) | | Training program written description maintained | 2.12(a) | | All new employees involved in the handling of hazardous substances receive general orientation and initial training. | 2.12(c)1 | | All new employees receive job-specific training | 2.12(c)2 | | Training provided covering updated or new SOPs | 2.12(c)3 | | Refresher training conducted at least once per year and presents an overview and updated information pertaining to the employee’s duties and responsibilities related to hazardous substances | 2.12(c)4 | | SECURITY | Citation (N.J.A.C. 7:1E) | | --- | --- | | Facility is adequately illuminated so that intruders, leaks or discharges can be detected | 2.13(a) | | Facility has security sufficient to prevent unauthorized persons from gaining access to hazardous substances | 2.13(b) | | STANDARD OPERATING PROCEDURES | Citation (N.J.A.C. 7:1E) | | --- | --- | | A current index of SOPs noting ID numbers and latest dates of issue is maintained and is readily available | 2.14(h) | | A copy of SOPs is readily available to employees | 2.14(b) | | SOPs are written in English and any other necessary language | 2.14(a) | | SOPs include a description of the operation, including all applicable requirements from N.J.A.C. 7:1E-2 | 2.14(d)1 | | SOPs include procedures for visual inspection of equipment | 2.14(d)2 | | SOPs include procedures and conditions for normal operation | 2.14(d)3 | | SOPs include leak or discharge information for the operation | 2.14(d)5 | | SOPs include information on leak monitoring equipment and alarms | 2.14(d)4 | | SOPs include simplified process flow sheets | 2.14(e)1 | | SOPs include a description of abnormal conditions | 2.14(e)2 | | SOPs include pre-startup procedures | 2.14(e)3 | | SOPs include startup procedures | 2.14(e)4 | | SOPs include shutdown procedures | 2.14(e)5 | | SOPs include procedures to perform and inspect maintenance | 2.14(e)6 | | SOPs include log sheets and checklists | 2.14(e)7 | | Generic SOPs cover all hazardous substances utilized and delineate any special conditions | 2.14(f) |6. Table 6¶
NJDEP Bureau of Release Prevention - Audit Checklist, PDF p. 9
| EMPLOYEE PARTICIPATION |
|---|
| Notice or a copy of any Department notice, was conspicuously displayed in the area subject to the inspection or audit, immediately upon notification |
| Copy of posted notice provided to the employee representative |
| Employees were afforded an opportunity to participate in inspection or audit |
| Employee representative was afforded an opportunity to participate in inspection or audit |
| Employee(s) participated |